Conference Schedule

English / Web interface for configuration and management / Conference management and settings / Conference Schedule

Planning logic description

Vinteo has implemented a possibility of conference planning. Planned conferences display on the Conference schedule page of the functional menu. Viewing four weeks of the calendar in the schedule is available to all registered server users. After the end of the conference (after a period of time equal to the scheduled duration) the conference will be stopped and deleted.

The essence of scheduling is that at the specified time the conference will be launched and if specified in the settings participants will be called.

You can schedule a new conference (will be created during scheduling) or an existing conference if it has an end date. For planning in addition to creating a new conference the administrator has access to all existing conferences that have an expiration date and he can also assign moderators to them. When planning a conference the user can create a new conference or select an existing conference in which he is a moderator from the drop-down list.

After scheduling the conference exists in the list of conferences where you can set the necessary parameters for it: broadcast settings, recording, etc. The administrator has access to all scheduled conferences for editing; an account has access only to those in which he is a moderator and these are the "New conferences" planned by him where he is automatically assigned the role of moderator and conferences where he is assigned as a moderator by the administrator or other moderators.

Conference planning

For a conference planning you need to do:

1. Select the Schedule item of the function menu and Conference schedule page will open.

2. Click the Schedule a conference button in the upper right corner.
3. The following parameters must be set in the modal window:

• Conference is the string with the drop down list that allows you to select the conference which will be started at the signed date and time.
• Autorun is the string with the dropdown lists of calendar, time and conference duration.
• Organizer email is a string where you can enter the organizer email address to send the notification.
• Repeat is the string with drop down list in which you can select if you want to repeat the conference and the repeat interval.
• Call all participants is the switch that allows you to call all participants automatically in specified date and time.
• E-mail notification of participants is the switch that allows you to notify all participants about scheduled conference for them. In the notification the information about the conference number and scheduled time and the conference connecting ways will contain.

4.Planning is the button that confirmes specified parameters.

Deleting scheduled conferences

To delete the conference schedule you need to do:

1. Select the Meeting schedule item in the function menu and the 'Conference schedule' page will open.

2. Go to the "List" tab.

3.Click the button with the trash can icon in the Actions column or set the checkbox at the beginning of the list if you want to delete several scheduled conferences.
4. Confirm is the button to confirm chosen actions.

Note

The moderator can see all scheduled conferences in the calendar on the Conference schedule page. But on the List tab the moderator can see only his conferences and he can edit and delete them. 
The conference in which in settings has the switch on Do not end the conference is not available for planning.

Viewing scheduled conferences

To view scheduled conferences you need to do:

1. Select the Meeting schedule In functional menu and the Conference schedule will open.

2. Go to one tab of four tabs with week numbers.
3. Find the needed conference.
On the List tab you can filter the list by conference number.

Note

In the Conference schedule in the List tab only scheduled conferences display. Started conferences are on the Conferences page.